From: email@example.com <firstname.lastname@example.org>
Sent: Thursday, May 16, 2019 4:26 AM
To: Phinney, Brian <Brian.Phinney@Biddefordmaine.org>
Subject: SmartProcure Public Records Request City of Biddeford For PO/Vendor Information
Dear Brian or Custodian of Public Records,
SmartProcure is submitting a public records request to the City of Biddeford for any and all purchasing records from 2019-02-12 (yyyy-mm-dd) to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable.
The specific information requested from your record keeping system is:
1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number
2. Purchase date
3. Line item details (Detailed description of the purchase)
4. Line item quantity
5. Line item price
6. Vendor ID number, name, address, contact person and their email address
If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond.
Please email the information or use the following web link. There is no file size limitation:
If this request was misrouted, please forward to the correct contact person and reply to this communication with the appropriate contact information.
If you have any questions, please feel free to respond to this email or I can be reached at the phone number below in my signature.
Ms. McKenzie Phillip
Data Acquisition Specialist